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| Article VI - Duties of Officers
Section 1. President The President, in addition to the other powers conferred upon him/her in these By-Laws, will preside at all annual and special meetings of the membership and at all annual and special meetings of the Board of Trustees. He/she may have such other powers and duties as designated by the Board of Trustees. The President may, from time to time, appoint committees as he/she deems necessary. The President will delegate power and authority to such committees as he/she may deem expedient. The President and Secretary shall be ex-officio members of all such committees. At or prior to each annual meeting of the membership, the President will appoint a committee to audit the Treasurer’s records. This committee will report its findings at the annual meeting of the members. Section 2. Vice-Presidents The First Vice-President will perform all the duties of the President in case of his/her absence or disability. If both the President and First Vice-President are absent or disabled, the Second Vice-President will perform all the duties of the President. In case the President and both the First and Second Vice- Presidents are absent or disabled, the Third Vice-President will perform all the duties of the President. The Vice-Presidents may have other duties and powers as designated by the Board of Trustees. Section 3. Secretary The Secretary will attend and keep the minutes of all annual and special meetings of the membership and of all annual and special meetings of the Board of Trustees. He/she may have other duties as designated by the Board of Trustees. The Secretary must notify members sixty (60) days prior to the annual meeting and request they take steps to be represented either by a certified represent- ative or by proxy. The Secretary should also request any questions members wish to have placed on the agenda. The Secretary must notify officers and members of the Board of Trustees thirty (30) days prior to annual meetings, special meetings, and board meetings. The Secretary will keep a record of all member clubs, including the names and addresses of their presidents and secretaries. The Secretary will preserve all letters and other documents of interest, and, upon request, submit them to the President and Vice-Presidents or to the Board of Trustees. The Secretary will carry on the general correspondence of the Association and keep all the members of the Board of Trustees informed, on a timely basis, of all information received in the mail related to the running of the Association. The Secretary will notify members of their election, suspension, expulsion, or other penalty, as determined by the Board of Trustees. The Secretary will send copies of the By-Laws to the newly elected active members and to each newly elected member of the Board of Trustees. The Secretary will have general charge of the records, certificates of win, certificates of eligibility, and the books of the Association. Upon election of a successor, he/she shall deliver all of the same to the successor. All of the books and records of the Secretary will, at any and all reasonable times, be open to inspection and examination by any officer or member of the Board of Trustees. The Board of Trustees will pay an allowance to the Secretary for legitimate expenses incurred for the maintenance of office, clerical, and stenographic help. Section 4. Treasurer The Treasurer will have custody of all the funds and securities of the Corporation. He/she will have the power to endorse, on behalf of the Association, all checks, drafts, and other commercial paper to the credit of the Association in a bank approved by a majority of the Board of Trustees. This bank must be a member of the Federal Reserve and of the Federal Deposit Insurance Corporation. With the consent of a majority of the Board of Trustees, the Treasurer may invest surplus funds of the Association in the United States Government or other safe and satisfactory securities. The Treasurer should sign all receipts and vouchers on behalf of the Association and should also sign all checks or drafts for the payment of bills or expenses of the Association, or for the disbursements of its funds. The Treasurer will be responsible for the collection of all monies owed to the Association in the form of dues, enrollments, entries, assessments, contributions, etc. He/she should receive assistance in this function as is designated by the Board of Trustees. The Treasurer will keep a full and accurate account of all monies received, and records will be open, at all reasonable hours, to the inspection of the officers or members of the Board of Trustees. Upon election of his/her successor, the Treasurer must deliver all records, books, accounts, and funds to the successor. The Treasurer will perform other functions as determined by the Board of Trustees. The Treasurer will be allowed to make charitable contributions on behalf of the Association with the consent of a majority of the Board of Trustees. The Treasurer will provide a security bond for the accounting of funds of the Association that come into his/her possession. The sum and condition of the bond should be determined by the Board of Trustees and paid for by the Corporation. |
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| The NGSPA was incorporated in the State of Ohio in 1954 | |