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Constitution By-Laws National Futurity Standards McGinnis Award |
| Article IV - Meeting
Section 1. The Annual Delegates Meeting of the members of this Association will be held at the Association’s headquarters at the time and place of the holding of the Annual Championship Stakes. The Board of Trustees Meeting will be held at this time as well, following the Annual Delegates Meeting. Section 2. Notification of the Annual Delegates Meeting will be sent out by the Secretary of the Association sixty (60) days prior to the meeting. Notification to the member club secretary will request each member’s attendance, by officer or proxy, and any questions to be placed on the agenda. Section 3. Special Meetings of the Membership Special meetings of the members of this Association may be held upon the call of the President or by a majority of the members of the Board of Trustees. Such a call must be in writing and should state the time, place, and purpose of the special meeting. This information must be filed with the Secretary of the Association at least twenty (20) days prior to the meeting. The Secretary will immediately mail a notice to each member club at its last known address, giving the time, place, and purpose of the meeting. Section 4. Quorum At all meetings of the members of this Association, 25% of active members in good standing will constitute a quorum, to be increased as deemed necessary by the Board of Trustees. If less than 25% of the members in good standing are present at the meeting, proposals may be discussed and voted upon, but any proposal approved by vote at the meeting must be submitted to the entire membership for vote by mail. The proposal will not be considered for adoption unless it is approved by a majority of the members whose mail ballots are returned to the Secretary by a specified date, which will not be less than thirty (30) days after the date of mailing. Section 5. Order of Business Unless this regulation is suspended by a majority of the members present at any meeting, the order of business of all meetings will be as follows: 1. Roll call 2. Reading of the minutes of the last meeting 3. Report of President 4. Report of Secretary 5. Report of Treasurer 6. Report of Committees 7. Unfinished business 8. New business 9. Election of Trustees 10. Adjournment Section 6. Voting At the Annual Delegates Meeting and special meetings of the membership of this Association, each active member in good standing is entitled to one vote and may be represented by his/her president or secretary or by proxy in writing executed by the president or secretary of any active member club. If they shall each execute a proxy, to different persons, the person holding the proxy executed by the president of said active member club shall be entitled to represent such member club at any annual or special meeting of the membership. No one person can have more than three (3) votes. Section 7. Association Year The Association’s fiscal year begins on the first (1) day of July and ends on the thirtieth (30) day of June. |
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| The NGSPA was incorporated in the State of Ohio in 1954 | |